The Region and Count Team Management features support the planning stage of the PIT Count as well as the ongoing work of street outreach providers using the Show the Way app. The Region Management feature enables the region to be split into more manageable sub-regions, and Count Team Management enables administrators to break these sub-regions up either further so that the entire area is properly staffed for the night of the count.
The Region and Count Team Management features...
- Help ensure the CoC is properly canvassed
Count Administrators can select census tracts from the map-based interface to define the area(s) to be canvassed by count teams. Quotas can be established for the total number of volunteers needed as well as the number of people with cars that would be willing to drive.
- Can be integrated with the Volunteer Registration Portal
If the region also chooses to include the Volunteer Registration Portal, then volunteers can choose the region(s) within the CoC where they would be willing to volunteer and the regional administrator can then use the information provided during the registration to help determine where the volunteer should be assigned. Regions can also be locked down once the quota is reached.
- Help spread out the work of managing the count
While CoC Count Administrators can see all incoming data, a Regional Count Admin has a restricted view into the command center that limits the volume of survey information to only include the surveys gathered by volunteers assigned to his or her designated geographic-region within the CoC.
The images below illustrate how Region and Count Team areas are defined within the Command Center. All regions will be found under the "Regions" tab of the selected count activity. Additional guidance on how to use these features can be found in this PDF.
The region named "Auburn" is shown below where coverage has been defined by the 15 census tracts that are shown in green with respect to the entire Count area that is shown in gray.
The teams for the region are shown below with coverage shown in blue with respect to the entire region area shown in gray.