The logic for the HUD-compliant Point in Time report is built directly into how data is captured in the app and the Command Center. The 2019 PIT/HIC Data Collection Notice details what locations to consider when determining if someone is homeless for purposes of the PIT Count. We have made this field mandatory in the survey templates.
For the Unsheltered Point in Time Report, only locations that are places not meant for human habitation are to be included. Although regions may be asking the question slightly differently, the "Where are you sleeping?" question is used to make this determination.
If the sleeping location question is answered, it has to be one of the following for the survey record to be included in the Unsheltered Point in Time report:
If the sleeping location was any of the following, they should NOT be included in the PIT Count
Regarding hospitals and other institutions, per the homeless definition, only a person who is "exiting an institution where (s)he has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution" meets the definition of homeless for CoC purposes. The key word here is exiting. If someone is sleeping in an institutional setting tonight, he or she does not meet the definition of homeless, but they might upon exit from that institution.
The surveys in Counting Us include locations that indicate that someone is precariously housed or at risk of homelessness, including those currently residing in institutions who may experience homelessness upon exit. This supports CoC efforts to use the PIT count effort to collect information on those other population to support planning efforts, even if that information is not included in the ultimate PIT count submission.
If a response is entered that meets the criteria for a sheltered project (Emergency Shelter or Transitional Housing), it will NOT be included in a Sheltered Point in Time Report from the Command Center. To capture this person's information, he or she will need to either have a "Sheltered" survey conducted for projects that are using the Counting Us app for the point in time, or their information will need to be captured in the region's HMIS.
It is important to note that these records will still appear in the Export File regardless of the response to the "Where are you sleeping?" question.